Order Shipment Confirmation
Table of Contents
Order Shipment Confirmation
Processing Summary
- Work With Orders
- Work With Loads
- Shipment Confirmation
Processing Dialog
NOTE: WDLS prevents confirmation of orders more than seven days old.
- For single order shipments, from WDLS Main Menu select “Outbound Processing”, then select "Work with Orders". An - Order - must be in “BL” - Status - to Ship Confirm. Locate the order you wish to confirm and place the "Ship Confirm" - Option - next to it.
- When you press the <Enter> key, you will either get a warning panel indicating there is some deficiency in the order information, or you will get a confirmation panel. Warnings are generated by logic which can be run at the SCINIT or SCCHECK exit points. Common choices are to block confirmation in any IN/TRAN stock locations are present or if order configuration is incomplete for an order that requires an ASN. The following depicts a warning for IN/TRAN stock.
- Other choices for these options could display a panel for special processing such as recording supplies. If no exit point logic is set or if all checks are passed, you will see the confirmation panel. The following depicts that panel.
The PRO number, carrier, and ship type will default from the order header. Often information such as the PRO number is not known until the time of shipping and can be filled in here. Exit Point SCPROREQ checks to see if a PRO number is mandatory, for Storers that a PRO number is mandatory, one must be entered now to proceed. The PRO number is the carrier's reference number for this shipment. If the carrier or shipment type has changed, key the new values. The date and time will be recorded as the actual ship date and time for this order. The ship date change code is a reason code that is often exchanged in an EDI relationship. It is typically used to indicate if a change was made in the requested ship date to indicate why it was changed.
The load code and load quantity indicate the size of the shipment. Logic is executed to try to fill these values in during screen initiation from other information on the order. If this is a parcel shipment, the package file is checked and the load code is set to "PK" with the quantity set to the number of packages. If this is a serialized account, the load code is set to "PL" and the quantity is set to the number of serials related to the order. If there is an override quantity set on the header of the order, a value of "PK" is used for the code and the quantity is set to the override quantity. The CHEP pallet quantity is used by CHEP processing and can generate a transaction to CHEP for the storer to indicate transfer of pallets from the storer to the consignee's account.
Manifest number , master reference number , and link sequence number are used when an account has multiple orders that ship together as a master bill. These are not typically used on a single order confirmation. Equipment number and seals are optional and can be recorded if known. The freight charge is optional and could be used for informational purposes. Typically, freight is charged via the WDLS freight invoicing process, the traffic application, or recorded against packages for parcel shipments.
The confirmation logic performs several tasks that are essential for inventory tracking within WDLS. The first is that it will relieve the inventory from the WDLS inventory quantities. WDLS will subtract the quantity shipped on each detail line from the item inventory balance and the location specified on that record. Optionally this may also remove the locater record if the location is driven to zero and the LCPURGE exit point is set to "*YES". The process also marks the order header and details as shipped. The status fields are updated to 'SH' as appropriate and the shipment date and time are recorded against the details for activity reporting.
When the order is part of a consolidated shipment, a combined panel is used to confirm all the orders. The following depicts that panel.
The information captured is the same as the single confirmation panel, however entry is simplified since it is entered once and posted to all the orders on the shipment. At the bottom of the panel, a list of the bill numbers appears allowing you to key the load quantity, load code, and CHEP pallet quantity for each bill. On either panel, once you press the <Enter> key you will return to the "Work with Orders panel". Note that the order you confirm may no longer appear on the panel if you are using the default panel setting which filters all but open orders.